Annual General Meeting 2019

Friends of CHPTA!

Our Annual General Meeting (AGM) is just under two weeks away. Clear your calendars and come on out Thursday 30 May starting at 6pm at the Church of Saint Andrew 2 Circassion Drive Forest Hills. Email has gone out to all members on our list who are eligible to vote. The By-Laws state that a member may vote if they joined at least one month prior to the meeting.

There are some members who have not provided their own email address. They  rely on friends and family who do get this notice to pass on the information - you know who you are, thanks for helping out.

Memberships expire at the end of the AGM.  To assist you in renewing, the Membership Director will be sending out membership renewal forms to all current members that are pre-filled with all the current information that we have on file. You can print it off, make any corrections, date, sign it and bring it with you to the meeting along with the $5.00 per person membership fee. It will make the renewal process at the meeting much faster.

As with every AGM it is very important that we have as many members show up. It is a great opportunity to see what we have been up to in the last year and what is in the plans for this and next year. 

More importantly you get the opportunity to participate as a full fledged member in our future. The big item this year is a special resolution that will update our Memorandum of Association (basically our constitution) and our By-Laws. Bring all your fellow members (i.e. the family and friends that you have recruited) to the meeting because every vote counts.

I am hoping that you will bring your own copy of the attached documents to the AGM. You may load it on your smartphone, tablet or similar device or print it. If you need a printed document, there will be a limited quantity available at the door. This will help keep our costs down.

I hope to see you at the AGM. There may even be Timbits!

Michael McFadden

Chair

Cole Harbour Parks and Trails Association

902-435-3952

www.chpta.org

Agenda

Proposed Memorandum of Association

Proposed By-Laws

Letter to Minister of Lands and Forests

Supporting Documents:

• Annex A - A short history of the Construction of the Shearwater Flyer
• Record of the meeting 25 September 2018 with notes
• Transcript of all "stickie notes" from the meeting 25 September 2018
• Other data and supporting documentation
• Extracts of Volunteer Trail Patrol Reports
• Presentation by David Peterson President New Brunswick  Trails Council on their ATV experience
• Tourism study commissioned by CHPTA and Atlantic View Trails with a grant from NS Tourism

Annual General Meeting 2019

Dear Friends of CHPTA,

As we slosh our way through spring, it is time to look forward to warmer weather and the Cole Harbour Parks and Trails Association Annual General Meeting (AGM).

The AGM is scheduled for Thursday 30 May 2019 starting at 6pm at the Church of Saint Andrew 2 Circassion Drive. Members are strongly encouraged to attend and the meeting is open to the public. A poster for your use and information is here. Feel free to print, post it in your neighbourhood and bring a friend to the meeting. While CHPTA has email addresses for almost all of our members there are a few for whom we do not have an email address. Some indicated that they get their information from friends who are also members. Please pass on the information to those people.

NOTICE OF SPECIAL RESOLUTION

In addition to the ordinary business, CHPTA members are being asked to consider a Special Resolution to update our Memorandum of Association and our By-Laws. These are the basic documents governing our Association. The Memorandum has not been updated since our founding over 20 years ago. The Board of Directors felt that these revisions better articulate our founding intentions and what we want to do for parks and trails in our communities. The amendment to the Memorandum of Association also updates our registered office and expands the type and level of organizations beyond just the province to which we need to interact with to accomplish our goals.

The Special Resolution will read:

That the Memorandum of Association be amended as follows:

Article 2.(a) to read

"2.       The objects of the Society are;

(a)  To encourage volunteer membership in the Cole Harbour Parks and Trails Association for the purpose of promoting and coordinating the construction and maintenance of parks and trails for the purposes of the quiet enjoyment of nature, active transportation (human powered) and health in the Cole Harbour Basin and surrounding areas"

Article 2.(b)(iii) to read:

"2. (b) To pursue by way of volunteers, staff and partnership arrangements:

(iii) association with, or membership in federal, provincial and municipal level organizations concerned with the development of trails and parks."

Article 3. to read:

"3.      The registered office of the Society shall be 218 Donegal Drive, Dartmouth NS B2V 1P3."

and that the By-Laws of the Cole Harbour Parks and Trails Association By-Law  6.(a) be amended to read:

"6.    Membership in the Society shall consist of

(a)    those who abide by and support the objects of the Society as set out in the Memorandum of Association;"

The referenced documents are in this folder  "MoAProposalAGM2019.pdf" and "By-LawProposal-AGM2019.pdf" show what the amended version would look like with the proposed changes in red font.

One of the most important things the membership does at the AGM is to nominate and elect the new Board of Directors for the next year.  Several positions were left vacant at the last AGM which greatly increased the workload on the remaining Directors. Thankfully three members came forward to fill positions since the last AGM - Phil Johnson, Treasurer, Gil Smith, Maintenance Director and Dwight Perkins, Membership and Volunteer Director. All the positions are open and we invite members to consider working with us over the next year.

The current slate with the incumbent is (Note the VACANT positions):

• Chair, Michael McFadden
• Past Chair, Holly Woodill
• Vice Chair VACANT
• Secretary, VACANT (interim Michael McFadden)
• Treasurer, Phil Johnson (not reoffering as treasurer but wants to stay on as Director)
• Capital Projects Director, Charley Sharkey
• Maintenance Director, Gil Smith
• Chief Trail Warden/Director, Victor Henrikson
• Membership and Volunteer Director, Dwight Perkins
• Communications Director, Amy Scott
• Director, Anita Johnston Gazzola
• Director, VACANT

 Keep tuned to emails, our twitter feed and our website for more information on the AGM including the agenda and the feature presentation.

 Questions, comments and nominations can be passed via email to chairchpta@gmail.com, phone (Voice or text) 902-435-3952.

Michael McFadden

Chair

Cole Harbour Parks and Trails Association

902-435-3952

www.chpta.org

Cleaning Up

Gil and Ann Smith along with four very enthusiastic young people decided to do their part of the Earth Day clean up a couple of days early to take advantage of the nice spring weather. A very impressive haul along Bissett Road near the Park entrance. Gil as the on-scene supervisor did mention that the youngsters were rather "grossed out" by the material and the quantities.

Thanks for making the park a better place!

Wile-E

Here is a picture of a visitor taken by .Jim Reid on January 22nd.  He sent the picture to Butch Galvez, Wildlife Technician, who replied with this:

Looks like last years pup with mange, not a very large animal. Mange causes hair loss via infection. Coyotes are very strong and some may recover from mild cases but severe cases are often fatal during winter months. Mange also can change behavior, it tends to increase daytime sightings because the animals become more reliant on low quality food sources and may seek shelter under sheds or decks. Aggression, however, doesn’t appear to increase, often they are weak and become somewhat submissive. Still not an animal to be approached and there’s always a risk to smaller pets (off leash).

Just want to make sure he/she isn’t getting any easy food handouts. If the animal is seen with greater frequency please let me know. We like to monitor the activity.. thanks for the picture..

Regards, Butch